Moving Guide

Moving Guide

Moving is a very overwhelming and daunting event… Whether you are moving with us or have made other arrangements, Local Motion has developed a Moving Guide that can be accessed any time on your mobile device to answer questions and guide you through moving process.

Local Motion movers are specially trained to conduct your move with care. Our uniformed moving team will arrive promptly in a clean, well-equipped truck. We also communicate throughout the day to ensure that your move is a success.

General Overview


If you are scheduled for the morning, your move team typically arrives at your first location between 8:00 AM to 8:30 AM, unless you have arranged a special start time.  The moving team will give you between 30 minutes and one hour of notice prior to arrival.

Afternoon Arrival

Afternoon moves typically start between 11:00 AM and 4:00 PM. If you are scheduled for the afternoon, the moving team will contact you on the day of the move to let you know when they will arrive. Again, the moving team will give you between 30 minutes and one hour of notice prior to arrival.

Arrival Procedures

Upon arrival to your first location, your team will introduce themselves, then get the lay of the land completing a walk through. There are specific steps that are followed that the team must complete protecting your property, and the team is accountable for these steps. At the end of the walkthrough, you will be asked to sign off that the steps have been completed. After this process is complete, the team will position the truck or trailer and start moving items.

Service Procedures

Throughout the day, we will ask you to sign off each phase of your move, indicating that you are satisfied with your teams performance. Also, if there are any Change Orders or Waivers that are discovered by the moving team, they will communicate this discovery before any action is taken without your permission. (see Change Orders and Waivers) At the end of the day, the Team Leader will enter the arrival, departure, and break times in our app.

Calculating Cost

Your move cost includes a destination fee (trip charge), billable hours, and occasionally additional service fees specific to your move.  The destination fee covers traveling to your first address before your move begins, and back to our headquarters after your move is completed.  The billable hours start when we arrive at your first location and stop when we leave your final location.  Transit time with your belongings in our care and custody is included in billable hours.  All crew initiated breaks (i.e. lunch) are deducted from the total charges.  For breaks that are included in the billable hours (i.e. severe weather), see ‘Road Restrictions’ and ‘Additional Time Situations’.  Any items not included in the estimate, may incur additional cost.

Team Breaks

The Team Leader will communicate with you prior to a break.  The movers will usually take a lunch break in transit to the new location.  It can range from 15-60 minutes and will be deducted from the billable hours when calculating total charges.


It is not uncommon for customers to tip their movers for doing a great job. Gratuity is optional, is rarely expected, but appreciated.

Deposit Refund

We take a $50.00 deposit per truck on all moves to secure your move team. All deposits are applied to the cost of the move and are non-refundable within forty-eight (48) hours of your originally scheduled move date.


In the event that your move date changes, please call us right away, and we will be happy to reschedule your move. If the new move date is unknown, we will hold your deposit and apply it to the new move date.

Moving Checklist

Please use the moving checklist below when planning for your move. If you book your move less than eight weeks from your moving day, we recommend you catch up to the checklist as soon as you can in order to relieve stress.

Eight Weeks before Moving Day

Book Your Move

The farther out you book your move the better… the schedule fills up very quickly, especially in during the months April-September.

Need Storage?

Local Motion has developed a patented storage system that is better then self-storage. We will bring storage units to your location and load on-site, this eliminates all double handling.  In addition, your team will photo inventory all your stored items with our patented technology, giving you online access to view everything in storage! When you want an item returned, simply click the item and tell us where and when to deliver. Visit better then self-storage to learn more.

Have a Plan

You may want to have a floor design plan for your new home. This will help you decide what furniture should go with you and what items should be given away, sold, or stored prior to your move.

City Services

You may want to contact the city office for information on your new town, utilities, schools, workout facilities, and other quality of life matters.

Six Weeks before Moving Day

Spread the Word

Inform your friends and family of the move date and your new address.

A Clean Start

Arrange to have helpers for cleaning your home after the movers have finished your move.

School Records

Arrange to transfer your children’s school records.

Four Weeks before Moving Day

Complete Final Home Repairs

Necessary repair work may come up in the final walk-through prior to closing. It is best to have these repairs completed before you move out.

Boxes and Packing Supplies

 Local Motion has packing supplies available at the main location, plan to pick up boxes and packing supplies to start your packing.

Start Packing

Start by packing items that are infrequently used. Please do not over-pack boxes. Keep the weight to less than 50 pounds per box.  See the ‘Packing Tips’ section for specific guidance on packing boxes.  If the thought of packing your home creates stress, contact your dedicated Moving Consultant to obtain an estimate for Local Motion’s packing services.

Three Weeks before Moving Day

Change of Address

Contact the post office for a change of address forms and information. A helpful guide is available at

Inform Vendors

Arrange to have all of your services switched and hooked up at your new location before move day. These can include utilities, sanitation, home security, cable, phone, lawn care, and cleaning services. Also, inform magazines and other subscriptions of your new address.

Reserve Parking

Also, check for parking/weight restrictions that be happening in your area(s), this would be a good time to apply for the necessary permits for these or for any parking meters that may be outside your building.

Two Weeks before Moving Day

Keep us Informed

Notify your Moving Consultant if you need to add or subtract items that are a part of your estimate. Also, let your consultant know if there is a change to your move date.

Confirm Your Move

You will receive a confirmation e-mail from us 10 days before your move date. Please complete the 30-second questionnaire to ensure that all of the information is correct.  You will also receive a phone call from a Member of the Operations team a few days prior to your move to ensure all your questions have been answered.

The Week of Your Move

Schedule Special Services

Your moving team does not disconnect water or gas lines. You will need to schedule a licensed technician to disconnect and re-connect water and gas lines.

Disassembling Items

Your move team will be happy to disassemble and reassemble your furniture.  However, if you would like to reduce moving expenses, disassembling and reassembling your furniture is a great way to do so.

Children and Helpers

 Please educate children about moving hazards. Have them stay clear of the truck and move team while Local Motion team members are working. Restrictions on our insurance policy do not allow anyone other than our movers on the trucks.  Having a few family members and/or friends generally helps to reduce moving costs, but be careful not to invite too many people.  It may result in overcrowding.

Make Arrangements for Pets

Please have your pets in kennels or in a closed room prior to our arrival. This will protect them from possible injury during the move.

Move Valuables

Please have all of your valuables, important papers, titles, deeds, and similar items gathered and moved ahead of time, or set aside where you can locate them easily.  It is recommended you move these items yourself, but we would be happy to load them in your car or take them in our truck if necessary.

Snow Removal

Please be sure to have all walkways and driveways cleared of snow and ice. Also, please clear snow off outdoor furniture a few days prior to your move.  Otherwise, our movers will handle the shoveling and clearing when they arrive.  This will be time counted on the bill.

Moving Day

All Items Packed

Please make sure everything is packed and ready to be moved by the time your move team arrives. This will help ensure that your move goes as quickly and efficiently as possible.  Even if you can only fit a couple of larger items in a box, it still makes them easier and quicker to move.  Unpacked items are the leading cause of moves going over the estimated cost.

Handy Items Box

Pack a “handy items box” or two for your first night and day in your new home.  Have them well labeled and mention them to the movers so they know to keep track of them during the move. It should include scissors, utility knife, cups, paper plates, paper towels, toilet paper, snacks, beverages, soap, pens and paper, tape, bath towels, trash bags, toiletries, sponge and cleaning supplies.

Clear Walkways

Have all walkways inside and out cleared of clutter, not doing so will lead to your moving team maneuver around obstacles which will take additional time. Please take pictures, art, mirrors, and any hanging objects off of the walls.

Final Walk-through

Conduct a final walk-through with your moving team to ensure no items are left behind. Inspect the basement, attic, all closets, and garage. Be sure to lock your windows and doors.

Please be Available

Throughout your move, have someone available to answer any questions and let your move team know where to place your belongings.

moving terms


An estimated cost of your move; does not bind Local Motion to the estimated price. The final cost will be based on the hourly rate, mover count, time and any applicable fees in  accordance with our tariff filed with the Minnesota Department of Transportation. 

Destination Fee (Trip Charge)

The destination fee covers the travel time from Local Motion to your first location, and from your final location back to Local Motion.

Billable Hours

We start the clock when we arrive at your first location and stop the clock when we leave your final location. All time spent loading, transporting between locations, and unloading your belongings is charged at the hourly rate. If you are using our storage facility you are charged for the time that your belongings are present on our truck. This means that if you are coming into storage you are billed for the time to come back and if you are leaving storage you are billed for the time to get to your new location. 

In-Route Time

The in-route time is the traveling time between the stops on your move. This time is included in the billable hours on your final bill.

Portal to Portal

A portal to portal move is a move where the billable hours are charged from the time of departure from our facility until we return. There is no destination fee applied to a portal to portal move. All moves in Arizona and Florida are portal to portal moves. In Minnesota, a move is considered a portal to portal move if any location exceeds 60 miles from our facility.

Hourly Rate

Our hourly rate is based on the number of movers we send to your home and the time of the month the move is conducted.  The hourly rate is calculated for every 15 minutes, rounding up to the next increment beyond each 15 minute mark. Your Moving Consultant will help guide you to the best possible date for your move depending on your needs.

Furniture Count

The furniture count helps us determine an estimate for the number of boxes, how many movers are required, and the number of trucks that will be used on your move. The furniture count is based on the number of individual pieces your furniture breaks down into and helps determine the number of trips it takes to move your items to the truck. For example, a nightstand is counted as one item, but a standard queen size bed is counted as five pieces (mattress, box spring, frame, headboard, and footboard).

Difficulty Rating

Walking distance, stairs, elevators, street parking, and other access issues play a large role in the accuracy of your estimate. Your Moving Consultant tries his or her best to calculate the time it takes to access your locations.  If you have a long walk, please count the paces and report that number to your Moving Consultant.

Shuttle Service

We will use a small moving van to shuttle your items from your location to our trucks if normal pickup or delivery is not possible. Our most common reason for shuttled service is bridge and road weight restrictions. Please inform your Moving Consultant if we must travel on a restricted road to your location(s).

Freight Tariff

A publication containing Local Motion’s rates, rules, and regulations for services performed in accordance with state law.

Change Orders and Waivers

Situations that can occur on a move are not included in the original estimate. Customers are asked to sign off on Change Orders and Waivers that the team leader identifies on the day of the move. The most common Change Orders occur when there are several open boxes on a move and the customer is not prepared prior to our arrival.  Another example is adverse weather conditions. An example of a Waiver would be having us move unboxed or uncreated glass or marble/granite, or very fragile items that are not packed properly.

Packing Tips

We highly recommend that you use Local Motion to pack your home. Our Packing Teams can pack an entire home in a day that could potentially take you weeks.

Packing Basics

We recommend that you use standard size moving boxes for packing your items. Local Motion’s moving boxes are designed specifically for household moving and are most effective when we are loading your household goods onto the truck.

  • Number and make a list of every box you pack and its contents so you can find things easily. List a brief description of the items in the box on the box label.
  • Avoid packing in tubs with lids. The lids have a tendency to pop off while being moved, and they cannot support as much weight while moving as they can hold.
  • Use plenty of packing paper. Do not use newspaper to pack, as ink from the paper can stain your items.
  • Limit the weight of your boxes to 50 pounds each.
  • Pack heavy items such as books, records, CDs and canned food in small boxes.
  • Pack plates, flatware, records and files on their ends. Avoid stacking items in a box.
  • Pack bulkier, mid-weight items such as pots and pans in medium boxes.
  • Pack very bulky, lightweight items such as pillows, children’s toys, lampshades, etc. into larger boxes.
  • Strive for a firm pack, filling any extra spaces with crumpled packing paper. This helps ensure that boxes will not collapse when stacked in the truck.
  • Never overcrowd boxes, and never leave them open.
  • Seal all boxes on the top and bottom with two-inch packing tape.  Using two or three strips to ensure they do not open while being moved.
  • Have every box labeled for the room to which you would like it delivered. Also, have the doors of the rooms labeled accordingly. This will help ensure that your move team places your belongings in the correct rooms.

Packing Fragile Items

The safe transport of your belongings is our number one concern. Fragile items must be packed properly to ensure protection in transit.

  • Use plenty of packing paper. Avoid using newspaper to pack, as ink from the paper can stain your fragile items.
  • Before packing the box, layer the bottom with crumpled packing paper. This will give the items a soft cushion to prevent breakage.
  • Wrap each item individually with a sheet or two of packing paper.
  • Objects with delicate appendages should be individually bubble-wrapped.
  • Pack individually wrapped dishes on end. Do not lay them flat.
  • Crumple paper between each layer to ensure there is no breakage.
  • Before closing the box, layer the top with crumpled packing paper. Also, make sure to fill all empty spaces with crumpled packing paper. Seal all boxes on the top and bottom with multiple strips of two-inch packing tape.
  • List the contents of the box on the label, and mark the box “Fragile.”

Perishables and Food Items

Please follow the guidelines below.

  • Canned foods are very heavy and should be packed into small boxes.
  • Use coolers the day of your move to move items to your new location. Our movers will move the coolers if you wish.
  • Any open boxes of dried foods such as macaroni and cereals should be sealed with tape to prevent spilling.
  • Small containers of spices, condiments, or flavorings should be placed together in a small box before packing into a larger box.
  • Please be aware that perishable items are not covered by insurance while in transit.

Hanging Clothes

We supply complimentary wardrobes for your hanging clothing. There are ten wardrobes per truck, and each wardrobe holds approximately three feet of closet space. On the day of your move, we can load the clothes for you or place the wardrobes in front of your closets for you to load. Loading and unloading your own wardrobes generally makes the transport of your hanging clothes more efficient, and therefore reduces billable hours.  If you think you may need additional wardrobes, please contact your Moving Consultant prior to moving day.

Major Appliances

Appliances must be disconnected prior to your move team’s arrival. Contact a service technician to prepare all major appliances for the move. Preparation includes the following steps:

  • Have your service technician disconnect all gas lines.
  • Have the water to your appliances turned off.
  • Have all hoses and water lines disconnected and drained.
  • Refrigerators and freezers will need to be emptied.
  • Freezers should be defrosted, as melting ice could leak while in transit.

Hazardous Materials

Hazardous materials are items that are flammable, corrosive, or explosive. Please make arrangements to move the following items prior to our arrival.

  • Fire Extinguisher
  • Household Batteries
  • Matches and Lighters
  • Aerosols and Chemicals
  • All types of Fireworks
  • Guns and Ammunition
  • Pesticides and Poisons
  • Ammonia and Fertilizer
  • Paints and Paint Thinner
  • All Cleaning Products
  • Nail Polish and Remover
  • Solvents and Bleach
  • Propane Tanks and Gasoline
  • Car Batteries and Motor Oil
  • Charcoal and Lighter Fluid
  • Kerosene and Sterno Fuels

Irreplaceable Items

We suggest that irreplaceable and sentimental items be carried with you instead of on our trucks. Such items are included in the following list.  Our movers will gladly load them in your car for you if requested.

  • Prescription Medicine
  • Stocks and Bonds
  • Airline Tickets
  • Cell Phones and Pagers
  • Address and Checkbooks
  • School Records
  • Jewelry and Cash
  • Financial Documents
  • Deeds and Titles
  • Family Video Tapes
  • Family Photographs and Albums
  • Professional Files
  • Computer and Storage Discs
  • Home Theater Equipment and Remote Controls
  • Medical & Dental records
  • Insurance Policies
  • Documents for Your New Home
  • Keys to Furniture, Safe, Home, and Cars

Passengers in our Vehicles

Please be aware that we are not able to take passengers in our trucks or offer a ride to customers. Please arrange transportation to your new location prior to our arrival.

Road Restrictions

Please be aware that you may be moving into or out of an area where road restrictions are enforced. Because these restrictions change often, you will need to notify your Moving Consultant prior to your move. It is illegal to drive on a restricted road; fines can be costly and are not the same for every city.  If you request us to travel on a restricted road we will have you sign a form and you will be responsible for any fines that may incur. The following are other road restriction options.

Alternate Route

Please let us know what road is restricted and the alternate route for us to take.

Road Permit

If no alternate route is available, please try to arrange for a permit that will allow us to travel the route. Please be aware that not all cities will issue permits.

Shuttle Trucks

We can arrange to bring smaller rental trucks with lower axle weights. The cost of these vehicles will be in addition to all other charges and added to your final moving bill.

Additional Time Situations and Change Orders

Please expect additional time for unforeseen situations that will trigger a Change Orders on your move. Your move team will address Change Orders with you. These may include:

  • Poor weather conditions
  • Unexpected traffic delays
  • New construction grounds
  • Excessive walking distance
  • Additional flights of stairs
  • Encountering road restrictions
  • Adding additional pickup or deliveries
  • Handling several oversized items
  • Adding additional items to your inventory
  • Moving open boxes or unpacked items
  • Disassembling/reassembling several items
  • Unreserved or smaller elevators
  • Additional shrink wrapping or padding

Additional Questions?

Please call (855) 474-MOVE (6683) and we will help you during any phase of your move.

Move Preparations

We can help you prepare for moving day through packing assistance or shipping you box supplies.

Order Boxes

Local Motion Family

Local Motion is a family run business, and we understand what families need when they move. Our administrative staff stays connected to you on your move day, ensuring every phase of your move is exemplary.






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